Private Tutor Business Forms Pack

Stop creating a new form from scratch every time you get a tutoring client.

The Private Tutor Business Forms Pack gives private and online tutors a coordinated set of ready-made documents for working professionally with parents and students—from the first enquiry through payment, progress reporting, renewal and referral.

The pack contains 39 forms organised into six practical sections.

1. CLIENT ENQUIRY & ONBOARDING

Use these when a new family contacts you or is preparing to begin tutoring.

Includes:

• New Client Checklist

• Parent / Guardian Enquiry Form

• Student Intake Form

• Student Learning Needs & Goals Form

• Parent Communication Preference Form

• Emergency Contact Details for in-person tutoring

• First-Session Preparation Checklist

2. SERVICES, RATES & SCHEDULING

Present what you offer and confirm lesson arrangements clearly.

Includes:

• Tutoring Services & Rates Sheet

• Tutoring Package Options

• Availability & Schedule Confirmation

• Trial / First Lesson Confirmation

• Recurring Lesson Confirmation

• Online Lesson Setup & Requirements

3. AGREEMENTS, POLICIES & CONSENT

Create clearer expectations before problems occur.

Includes:

• Tutoring Service Agreement Template

• Cancellation, Reschedule & No-Show Policy

• Payment Policy

• Online Lesson Expectations

• Parent / Guardian Consent & Acknowledgement

• Communication Boundaries with Minor Students

• Optional Lesson Recording / Media Consent

These are organisational drafting templates and not legal advice. They should be reviewed and customised for your actual tutoring arrangement.

4. PAYMENTS, INVOICES & RECEIPTS

Handle the money side of tutoring more professionally.

Includes:

• Tutoring Quotation / Package Quote

• Tutoring Invoice

• Payment Receipt

• Package & Session Statement

• Friendly Payment Reminder

• Outstanding Balance Reminder

• Rate Change Notice

5. PARENT COMMUNICATION & PROGRESS

Keep parents informed without rewriting every update from a blank page.

Includes:

• Session Summary

• Parent Progress Update

• Monthly / Periodic Progress Report

• Homework / Practice Update

• Concern / Follow-Up Note

• Parent Meeting / Call Note

6. FOLLOW-UP, RENEWAL & REFERRAL

Use these after the trial, near the end of a package or when a tutoring relationship changes.

Includes:

• Trial Lesson Follow-Up

• Package Renewal Message / Form

• Pause / Cancellation Acknowledgement

• End-of-Package Summary

• Referral Request Template

• Former Client Re-Engagement Message

WHAT YOU RECEIVE

• 6 editable Microsoft Word master files

• 6 matching printable PDF files

• 1 START HERE guide

• 39 forms in total

The editable Word versions allow you to add your own tutoring-business name, rates, schedule, policies and contact details.

The matching PDFs are clean, neutral and printable.

Client-facing forms use restrained black, white and grayscale styling so they can represent your tutoring business, rather than looking like advertisements for Teacher Resources NG.

IMPORTANT

Customise every form before sending it to a parent or student.

Only use forms that are relevant to your tutoring arrangement.

Agreement, policy, consent, privacy and payment templates are organisational resources and do not replace professional legal, tax, accounting or compliance advice.